I like to propose the question, "Why do we even have problems in our practice/life in the first place? Why don’t we consider making it a problem free zone?
The basic infrastructure of your office needs to be cleaned up. Thomas Leonard, the genius and founder of "personal coaching" talks about installing automatic sprinkling systems in our life. If we can systematize and automate everything as much as possible; if we can look at every possible scenario and plan for it, we can cut out 90-95% of the daily problems we are all accustomed to. Imagine what life would be like without 90% of your daily problems!
I ask doctors I work with to arrange with their staffs to be uninterrupted during adjusting hours. All they have to do is stay in the flow and interact with their patients. This includes no phone calls, no answering billing questions, no putting out fires, doctors literally do not have to handle anything other than giving their full attention and focus to their patients.
Take the time to install automatic sprinkling systems in your office and see how well your garden grows.